Constitution FOR ST HELENA S.P.C.A.
TITLE
1.
The title of the Society shall be as follows:-
“St Helena Society for the Prevention of Cruelty to Animals”
DEFINITIONS
2.
a) In these rules “The Society” means the St Helena Society for prevention of Cruelty to Animals
b) The “Committee” means the Committee of the Society
PRINCIPLE OBJECTIVE OF ST HELENA SPCA
3.
The objects of the Society shall be to promote kindness and to prevent or suppress cruelty to animals and to do all such lawful acts as the Society may consider to be conducive or incidental to the attainment of those objectives.
ME MBERSHIP
4.
The Society shall consist of any persons who are in agreement with the objective in Paragraph3 above, and have expressed their willingness to join.
PATRON
5.
The Society may invite the Governor to be its Patron
ANNUAL GENERAL MEETING
6.
The Society shall hold Annual General Meetings not later than twelve months apart.
COMPOSITION OF COMMITTEE
7.
(a) At every Annual General Meeting of the Society a committee of not fewer than seven members shall be elected to carry on the work for the ensuing year.
(b)The committee shall elect an executive committee and such sub-committees as may be required, and may delegate to such committees such powers as it may think fit, provided that all decisions reached and actions taken are communicated back to the full Committee.
POWER TO CO-OPT
8.
The Committee may co-opt not more than three members of the Society who shall hold office until the next Annual General Meeting.
OFFICERS
9.
At the Annual General Meeting, the following should be elected:-
TITLE
1.
The title of the Society shall be as follows:-
“St Helena Society for the Prevention of Cruelty to Animals”
DEFINITIONS
2.
a) In these rules “The Society” means the St Helena Society for prevention of Cruelty to Animals
b) The “Committee” means the Committee of the Society
PRINCIPLE OBJECTIVE OF ST HELENA SPCA
3.
The objects of the Society shall be to promote kindness and to prevent or suppress cruelty to animals and to do all such lawful acts as the Society may consider to be conducive or incidental to the attainment of those objectives.
ME MBERSHIP
4.
The Society shall consist of any persons who are in agreement with the objective in Paragraph3 above, and have expressed their willingness to join.
PATRON
5.
The Society may invite the Governor to be its Patron
ANNUAL GENERAL MEETING
6.
The Society shall hold Annual General Meetings not later than twelve months apart.
COMPOSITION OF COMMITTEE
7.
(a) At every Annual General Meeting of the Society a committee of not fewer than seven members shall be elected to carry on the work for the ensuing year.
(b)The committee shall elect an executive committee and such sub-committees as may be required, and may delegate to such committees such powers as it may think fit, provided that all decisions reached and actions taken are communicated back to the full Committee.
POWER TO CO-OPT
8.
The Committee may co-opt not more than three members of the Society who shall hold office until the next Annual General Meeting.
OFFICERS
9.
At the Annual General Meeting, the following should be elected:-
(a) An honorary Chairman
(b) An honorary Secretary and
(c) An honorary Treasurer
The officers so elected shall hold office until the first meeting of the committee after the Annual General Meeting of each year.
PERIOD OF COMMITTEE MEETINGS
10.
The committee shall meet at least once in every six months. The members of the committee on the island at the time of the notice of the meeting must be invited to every meeting.
QUORUM
11.
(a) No business shall be transacted at a meeting of the committee unless a quorum is present. Four Members, of whom at least one shall be an officer of the Society, shall be a quorum.
(b) If within thirty minutes from the time appointed for a meeting, a quorum is not present, the meeting shall stand adjourned until such time and place as the committee may determine.
VOTING
12.
Every member present in person and member who gave a proxy via Internet or in writing to another member present shall have one vote. In the case of an equality of votes, the person presiding at the meeting shall have a second or casting vote.
RULES
13.
A member of the Society shall, on request, be given a copy of the Society rules.
MINUTES
14.
Minutes of all proceedings of meetings of members and of committees and sub committees will be kept. These minutes shall be open for inspection by any member of the committee.
# INCOME AND EXPENDITURE
DONATIONS
15.
The Society may receive donations and legacies bequeathed to it. Subject to any special trust by which such money is affected, monies will be used in line with the agreed investment and / or expenditure plans of the Society. Such monies will not be allocated to any other organisation without the approval of the committee.
REMUNERATION
16.
The Society shall not pay remuneration to any person for services rendered to the Society which had not received prior approval of the committee in writing.
BANK ACCOUNTS
17.
All monies received by the Society shall be paid into a bank account in the name of the Society.
OFFICIAL RECEIPTS
18.
Except in the case of donations placed by the donor in a sealed receptacle, official receipts shall be given for every sum and the name of each donor recorded.
REFUSING DONATIONS
19.
The committee of the Society may refuse to accept, or may return to the donor, any such donations that may entail conditions, or that may directly conflict with the objectives of the Society.
BOOKS OF ACCOUNT
20.
The Society shall keep proper books of account in respect of:-
(a)All sums of money received and expended by the Society with reasonable explanatory details thereof, and
(b) The assets and liabilities of the Society.
AUDIT
21.
(a) At the Annual General Meeting an Auditor shall be elected for the ensuing year.
(b) The committee shall fill any casual vacancy in the office of Auditor
ANNUAL GENERAL MEETING
22.
(a) Not later than six months following the close of the Society financial year, the Society shall hold an Annual General Meeting for the purpose of receiving and, if thought fit, of adopting the report of the committee and the audited accounts, and for the election of the committee and the auditor for the ensuing year.
(b) Not less than twenty-one clear days notice of the date of the Annual General Meeting shall be given to all Society members, and the secretary of the Society.
SPECIAL GENERAL MEETING
23.
(a) The committee may summon a Special General meeting
(b) A special General Meeting shall be summoned on a requisition signed by not fewer than four members of the Society. The requisition shall specify the purpose for which the meeting is to be held, and it shall be held not later than six weeks after receipt of the requisition.
(c) No business other than that specified in the requisition shall be transacted.
(d) Not less than fourteen clear days notice of a Special General Meeting setting out the business to be transacted, shall be given to Society members.
# COMMITTEE MEETINGS
CHAIRMAN
24.
The chairman, if any, shall preside at committee meetings of the Society: provided that if the Chairman is unable or unwilling to preside at a meeting the committee may elect a chairman.
PROSECUTIONS
25.
Any duly authorised official by the executive committee of the Society may institute proceedings on its behalf.
LITERATURE
26.
The Society may publish Literature provided that such literature shall not contain any statement inconsistent with the Society’s objectives and declared policy.
EXPULSION OF MEMBERS
27.
The Society has the right to expel any member who does not comply with the rules of the Society provided that: -
(a) prior to the meeting of the committee at which the members conduct is to be considered, reasonable notice in writing shall be given to the member of the intention to consider his conduct, and the opportunity afforded to him to submit any explanation.
(b) Notice shall be deemed sufficient and reasonable if either handed to him personally or sent by recorded delivery post to the last known place of abode of the member not less than fourteen days before the meeting of the Society committee at which his conduct is to be considered.
LIABILITY
28.
No member of the Society shall be liable for or to contribute towards the payment of the debts and liabilities of the Society beyond any contribution agreed to be given and remaining unpaid.
AMENDMENT OF RULES
29.
(a) No amendment of these rules shall be made except at a general meeting.
(b) Notice in writing of a proposed amendment shall be given to the secretary of the Society not less than twenty one clear days before the date of such meeting.
DISSOLUTION
30
(a) If the members resolve at a special general meeting to dissolve the Society the committee will remain in office until all the affairs of the Society have been would up.
(b) The committee must collect in all the assets of the Society and must pay so far as possible all the liabilities of the Society
(c) The committee must apply any remaining property or money to the objects of the Society.
Signature : His Excellency
The Governor of St.Helena,
Michael Clancy
(As Patron)
Approved on the 2nd November 2005 –
(At the last AGM of the RSPCA (St.Helena Branch) –
& first AGM of the St.Helena SPCA.)
(b) An honorary Secretary and
(c) An honorary Treasurer
The officers so elected shall hold office until the first meeting of the committee after the Annual General Meeting of each year.
PERIOD OF COMMITTEE MEETINGS
10.
The committee shall meet at least once in every six months. The members of the committee on the island at the time of the notice of the meeting must be invited to every meeting.
QUORUM
11.
(a) No business shall be transacted at a meeting of the committee unless a quorum is present. Four Members, of whom at least one shall be an officer of the Society, shall be a quorum.
(b) If within thirty minutes from the time appointed for a meeting, a quorum is not present, the meeting shall stand adjourned until such time and place as the committee may determine.
VOTING
12.
Every member present in person and member who gave a proxy via Internet or in writing to another member present shall have one vote. In the case of an equality of votes, the person presiding at the meeting shall have a second or casting vote.
RULES
13.
A member of the Society shall, on request, be given a copy of the Society rules.
MINUTES
14.
Minutes of all proceedings of meetings of members and of committees and sub committees will be kept. These minutes shall be open for inspection by any member of the committee.
# INCOME AND EXPENDITURE
DONATIONS
15.
The Society may receive donations and legacies bequeathed to it. Subject to any special trust by which such money is affected, monies will be used in line with the agreed investment and / or expenditure plans of the Society. Such monies will not be allocated to any other organisation without the approval of the committee.
REMUNERATION
16.
The Society shall not pay remuneration to any person for services rendered to the Society which had not received prior approval of the committee in writing.
BANK ACCOUNTS
17.
All monies received by the Society shall be paid into a bank account in the name of the Society.
OFFICIAL RECEIPTS
18.
Except in the case of donations placed by the donor in a sealed receptacle, official receipts shall be given for every sum and the name of each donor recorded.
REFUSING DONATIONS
19.
The committee of the Society may refuse to accept, or may return to the donor, any such donations that may entail conditions, or that may directly conflict with the objectives of the Society.
BOOKS OF ACCOUNT
20.
The Society shall keep proper books of account in respect of:-
(a)All sums of money received and expended by the Society with reasonable explanatory details thereof, and
(b) The assets and liabilities of the Society.
AUDIT
21.
(a) At the Annual General Meeting an Auditor shall be elected for the ensuing year.
(b) The committee shall fill any casual vacancy in the office of Auditor
ANNUAL GENERAL MEETING
22.
(a) Not later than six months following the close of the Society financial year, the Society shall hold an Annual General Meeting for the purpose of receiving and, if thought fit, of adopting the report of the committee and the audited accounts, and for the election of the committee and the auditor for the ensuing year.
(b) Not less than twenty-one clear days notice of the date of the Annual General Meeting shall be given to all Society members, and the secretary of the Society.
SPECIAL GENERAL MEETING
23.
(a) The committee may summon a Special General meeting
(b) A special General Meeting shall be summoned on a requisition signed by not fewer than four members of the Society. The requisition shall specify the purpose for which the meeting is to be held, and it shall be held not later than six weeks after receipt of the requisition.
(c) No business other than that specified in the requisition shall be transacted.
(d) Not less than fourteen clear days notice of a Special General Meeting setting out the business to be transacted, shall be given to Society members.
# COMMITTEE MEETINGS
CHAIRMAN
24.
The chairman, if any, shall preside at committee meetings of the Society: provided that if the Chairman is unable or unwilling to preside at a meeting the committee may elect a chairman.
PROSECUTIONS
25.
Any duly authorised official by the executive committee of the Society may institute proceedings on its behalf.
LITERATURE
26.
The Society may publish Literature provided that such literature shall not contain any statement inconsistent with the Society’s objectives and declared policy.
EXPULSION OF MEMBERS
27.
The Society has the right to expel any member who does not comply with the rules of the Society provided that: -
(a) prior to the meeting of the committee at which the members conduct is to be considered, reasonable notice in writing shall be given to the member of the intention to consider his conduct, and the opportunity afforded to him to submit any explanation.
(b) Notice shall be deemed sufficient and reasonable if either handed to him personally or sent by recorded delivery post to the last known place of abode of the member not less than fourteen days before the meeting of the Society committee at which his conduct is to be considered.
LIABILITY
28.
No member of the Society shall be liable for or to contribute towards the payment of the debts and liabilities of the Society beyond any contribution agreed to be given and remaining unpaid.
AMENDMENT OF RULES
29.
(a) No amendment of these rules shall be made except at a general meeting.
(b) Notice in writing of a proposed amendment shall be given to the secretary of the Society not less than twenty one clear days before the date of such meeting.
DISSOLUTION
30
(a) If the members resolve at a special general meeting to dissolve the Society the committee will remain in office until all the affairs of the Society have been would up.
(b) The committee must collect in all the assets of the Society and must pay so far as possible all the liabilities of the Society
(c) The committee must apply any remaining property or money to the objects of the Society.
Signature : His Excellency
The Governor of St.Helena,
Michael Clancy
(As Patron)
Approved on the 2nd November 2005 –
(At the last AGM of the RSPCA (St.Helena Branch) –
& first AGM of the St.Helena SPCA.)
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